What is Document Management (DMS)?

According to ISO 12651-2, a document "recorded information or objects which may be treated as a unit". whereas this sounds a little complicated, it is quite simply what you have been using to create, distribute and use for years.

Document management is where your organization stores, manages and tracks its electronic documents. It reduces paper works and manage all the business records in an organized way .

With our solution CDOC document management as the cloud application controls and organizes documents throughout an organization.It incorporates document and content capture, workflow, document repositories, and information retrieval systems.Also, the processes used to track, store and control documents .

Some of the key features in document management include:

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Check-In/Check-Out


Check-in/check-out and locking, to coordinate the simultaneous editing of a document therefore if one person's changes don't overwrite another's

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Version Control


Version control, therefore tabs can be kept on how the current document to be, and how it differs from the version that came before

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Annotation and Stamps.


A comment attached to a particular section of a document. Computer applications enable you to enter annotations on text documents..

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Audit Trail


Audit trail, to allow the reconstruction of who did what to a document during the course of its life in the system.

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Roll Back


Roll-back, to “activate” a prior version in case of an error or premature release

Today Document management systems

Document management systems today range in size and scope from small, standalone systems to large scale enterprise-wide configurations serving a global audience. Many document management systems provide a means to incorporate standard physical document filing practices electronically.

These include:
  • Storage location
  • Security and access control
  • Version control
  • Audit trails
  • Check-in/check-out and document lockdown.